Medical.Assessment.TfNSW - Medical Category 2


Competency requirements

Person Verification

  • Name on Medical Must match Cardholder name in RIW
    (Shortened version of name is accepted EG. Chris for Christopher)
  • Date of Birth (DOB) for applicant must be shown on the medical (any page)

Verification of Results

  • Drug and alcohol test is to be completed – results listed on fit for duty page is acceptable.
  • When TFNSW medical fitness for duty page is uploaded and there is a 'negative' result showing for 'Alcohol breath / urine drug test results were..' but there is also an indication of 'Not Indicated' in the 'Drug and Alcohol assessment completed' section, this second sentence can be disregarded - The negative result is the main/ required information.
  • Medical is to be rejected where applicant has positive drug and alcohol test results displayed
  • Fit for duty page to be present within uploaded file
  • Fit for duty section must be ticked, and completed.
  • The type of medical must be written on the form, i.e. periodic, pre-placement or triggered.

NOTE: If this is a triggered medical the date of the last periodic medical must be written as the assessment date. This is to ensure the correct expiry is calculated.
NOTE: If a medical has been ticked indicating the applicant is ‘Fit for duty subject to job modification’ RIW staff will accept this as normal with no verification toward ensuring the job modification actually does take place

NOTE: Where screenshot has been uploaded for internal TFNSW / Sydney Trains employee, AHP's details are not required to be shown on document

  • Doctors must be RISSB approved and listed on RIW AHP list.

Verification Details

  • Category 2 to be displayed
  • AHP’s details should be shown (First and Last name OR First name initial with Last name and signature should be present)
  • Doctor who has either complete or cosigned the medical must be registered as an AHP (Authorised Health Professional) for completion of Cat 2 rail medicals
  • Black and white or colour is accepted
  • Assessment / appointment date must be recorded on the fitness for duty page

Upload requirements

The issue date in RIW should be recorded as the date the assessment or appointment took place.

NOTE:The date for the signature requirement of the examining AHP should not be used in lieu of the assessment date if this information is missing from the form.

NOTE: If you receive a medical document where more than one assessment date / date of completion is shown: Please use the assessment date from the fitness for duty page

Calculating the Expiry Date
The expiration date for this competency should always be calculated to occur as follows (Unless the individuals' medical states otherwise):

Step 1

  • Enter the current year
  • Subtract the year of birth shown on the medical
  • This will identify the individuals age (then refer to table below to calculate expiry)

Step 2

  • Up to 50 years old - 5 yearly
  • If aged 45 and 46 - 5 yearly 
  • Ages 47, 48 and 49 (the expiry would be set as their 52nd birthday) 
  • Age 50-60 - every 2 years
  • From age 60 - renewed annually


Where a positive drug and alcohol medical has been uploaded to a TfNSW role, TfNSW is to be notified by a RIW internal team member by emailing RIW@transport.nsw.gov.au stating: “#NAME# #ID# has uploaded a medical with positive, which RIW has rejected.

Accepted evidence
Not accepted evidence
  • No example provided.

Business Rule Link
https://businessrules.riw.net.au/support/solutions/articles/51000086979

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