Medical.Assessment.PTA - Medical - Category 2

Competency requirements

For PTA employee whereby email verification from PTA is supplied: 

Person Verification

  • Applicant name on Medical assessment form must match applicant name in RIW
    (Shortened version of name is accepted EG. Chris for Christopher)
  • Date of Birth (DOB) for applicant must be shown on the medical (any page)

Verification of Results

  • AHP’s details should be shown (First and Last name OR First name initial with Last name and signature should be present)
  • Assessment date (Or appointment date) must be recorded
  • Type of medical must be indicated- Pre placement, Periodic or Triggered
  • There must be a tick / note on assessment form indicating the applicant is ‘Fit for duty’
  • Fit for duty page required within upload
  • If a medical has been ticked indicating the applicant is ‘Fit for duty subject to job modification’ RIW staff will accept this as normal with no verification toward ensuring the job modification actually does take place
  • Drug and alcohol NOT required

Verification Details

  • Category 2 to be displayed
  • Black and white or colour is fine.
  • Must be completed by (or co-signed by) an ARA - AHP (Authorised Health Professional)
  • Note: If this is a triggered medical the date of the last periodic medical must be written as the assessment date. This is to ensure the correct expiry is calculated.

Medicals submitted between 1 Feb 2016 and 1 Nov 2016

  • During this period only rail medicals which have been completed by a doctor that is registered on the national Authorised Health Professional list (seen on can be accepted unless the assessment was completed prior to 1 Feb 2016 in which case the PTA WA list of AHP will also be accepted.

Medicals submitted 1 Nov 2016 onwards

  • Only medicals which have been completed by a doctor that is registered on the national AHP list will be accepted  (seen on – There will be no recognition of AHP registrations shown on previous PTA AHP lists regardless of the date in which the assessment took place.

Upload requirements

  • The issue date in RIW should be recorded as the date the assessment or appointment took place.

NOTE:The date for the signature requirement of the examining AHP should not be used in lieu of the assessment date if this information is missing from the form.

NOTE: If you receive a medical document where more than one assessment date / date of completion is shown: Please use the assessment date from the fitness for duty page

Calculating the Expiry Date
The expiration date for this competency should always be calculated to occur as follows (Unless the individuals' medical states otherwise):

Step 1

  • Enter the current year
  • Subtract the year of birth shown on the medical
  • This will identify the individuals age (then refer to table below to calculate expiry)

Step 2

  • Up to 50 years old - 5 yearly
  • If aged 45 and 46 - 5 yearly 
  • Ages 47, 48 and 49 (the expiry would be set as their 52nd birthday) 
  • Age 50-60 - every 2 years
  • From age 60 - renewed annually

For PTA employee whereby email verification from PTA is supplied:

  • Issue date to be recorded in RIW as the date in which the medical assessment / appointment took place (as shown on the evidence)
  • Expiry date to be recorded as shown on the uploaded evidence
Accepted examples
Not accepted evidence
  • No example provided.

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