National: Certificates and Statements : Rail Industry Worker Business Rules

Additional Information

Competency requirements

Please note: There are different and specific business rules relating to Statement of Attainment documentation issued for first aid competencies - Click HERE for these rules
Please note: The 'Previous Attainment' competencies within RIW (those where there is no specific Australian Qualification Framework unit code listed within the competency title) should no longer be used.
Please note: We cannot accept a Statement of Attainment which has been issued by Transfield Services as the Statement of Attainment does not meet the Australian Skills Quality Authority Standards.

Upload requirements

No upload requirements provided.

Accepted evidence

No example provided.

Not accepted evidence

No example provided.

Business Rule Link
https://businessrules.riw.net.au/support/solutions/articles/51000079777

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Certificate of Competency / Certificate of Attainment

Competency requirements

Applicants name to be shown on documentation.
Applicants name must match (However shortened versions such as 'Chris' for Christopher can be accepted).
RTO Name, National Provider Code / RTO Number & Logo to be displayed on document.
Completion date or issue date must be displayed.
Course code to be listed on certificate to match the nominated coding and title within RIW.
Name and / or signature of issuer.
Document / Certificate / Number.
No expiry.

Upload requirements

Record the Issue date within RIW.
Completion date - if listed on certificate (this completion date is always used when displayed).

Accepted evidence

Not accepted evidence

No example provided.

Business Rule Link
https://businessrules.riw.net.au/support/solutions/articles/51000079916

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Completion Certificate/Certificate of Completion

Competency requirements

The name on the Certificate must match the name in RIW
Shortened names are acceptable Chris for Christopher etc.
Completion Certificate must contain the Australian Government or state logos and must be signed, name of competency E.g Boilermaker, plumber, refrigeration etc.
NOTE: A completion Certificate is awarded to trainees who complete the term of their training contract but have not been awarded the appropriate qualification by their registered training organisation.
Acceptable for a tradesperson job role.

Upload requirements

Award date = issue date
No expiry

Accepted evidence

Not accepted evidence

No example provided.

Business Rule Link
https://businessrules.riw.net.au/support/solutions/articles/51000206872

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Proficiency Certificate

Competency requirements

Name must match name in RIW
Shortened names are acceptable Chris for Christopher etc.
Proficiency Certificate must contain the Australian Government or state logos and must be signed, name of competency E.g Boilermaker, plumber etc:
Note: Proficiency Certificate has completed the on the job training and been issued qualifications by the RTO. Acceptable for a trades person job role.

Upload requirements

Award date = issue date
No expiry

Accepted evidence

Not accepted evidence

No example provided.

Business Rule Link
https://businessrules.riw.net.au/support/solutions/articles/51000206871

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Statement of Attainment

Competency requirements

Applicant's name to be shown on the document
Applicant's name on the document must match the cardholder's registered name (However shortened versions of first names such as 'Chris' for 'Christopher' is acceptable)
Evidence must be issued by a Registered Training Organisation (RTO).
All transcripts and Statements of Attainment must meet Australian Skills Quality Authority (ASQA) requirements. The codes '500' and 'HSER' should not be listed on either of these documents. Only codes identified under the Australian Qualification Framework (found at www.training.gov.au) are acceptable.
If a document indicates non-AQF approved codes, the document cannot be used for verification within the RIW system.
The document must meet the following points:
- Include the term “Statement of Attainment”
- RTO Name, Code, and Logo
  - If RTO Logo is not present, the corporate identifier / unique watermark and/or document or certificate number is also accepted.
- Units of competency code and name listed on evidence must match the competency name
- Date completed/Date certificate issued
- Authorised person name or title (does not necessarily need a signature)
- Nationally Recognised Training (NRT) Logo (For a Statement of Attainment only – Not Card)
- There is no expiry date on a Statement of Attainment or Transcript, however, RTO registration must have been current at the time of training completion/awarding of the document
- NOTE: Certificates issued prior to 2011, will not include the NRT logo. Certificates without the NRT logo will need to include statements to acknowledge it is recognised within the Australian Qualifications Framework and the issuing authority.
- NOTE: Cards are accepted in lieu of a statement of attainment certificates provided they meet the following points:
  - They show the relevant statement of attainment unit of competency
  - Date that SOA was attained
  - Information relating to applicant details
  - and RTO details (RTO Name, Code, and Logo).
- NOTE: Temporary / Interim statement of attainment evidence, or letters indicating they are for temporary issue until a statement of attainment certificate is provided, are acceptable for a period of 4 weeks from the date of the training. This should be indicated on the letter, providing it has been issued by an RTO and indicates the completion of a nationally recognised unit code.
- For Certificates issued prior to 2015, we accept documents where the qualification page must have the NRT, name of the RTO and name of the learner; the second page must have the name of the learner, a matching certificate number to the qual page, and the name of the RTO, but does not have to have the NRT logo.
- NOTE: Transcripts should be verified against the Transcript / Statement of Results / Academic History Report (accepted in lieu of Statement of Attainment) business rule

Upload requirements

Record the Issue date within RIW as follows:

Completion date / Training Date – if listed on the certificate (this date is always used when displayed)
Issue date – If only an issue date is listed, please enter this as the issue date

The expiry date is ONLY required for this competency in the instance where a temporary / Interim statement of attainment document is issued. Expiry should be calculated to occur on the date which is 4x weeks from the date of training completion.

Accepted evidence

Not accepted evidence

Business Rule Link
https://businessrules.riw.net.au/support/solutions/articles/51000079990

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Statement of Attainment.TAEASS401B Plan assessment activities & processes (30809)

Competency requirements

When Statement of Attainment is Uploaded:

RTO Name, National Provider Code / RTO Number & Logo to be displayed on document
Name on certificate to match the name in the system (shortened versions accepted e.g.. 'Chris' accepted for Christopher)
completion date or issue date must be displayed
Unit of competency listed on certificate to match the nominated unit within RIW
Name and / or signature of issuer
Document / Certificate / Statement of Attainment Number
Nationally Recognised Training logo
No expiry

When Transcript (Accepted in lieu of SOA) is uploaded:

RTO Name & Logo to be displayed on document
Name on transcript / statement of results / Academic history report to match the name in the system (shortened versions accepted e.g. 'Chris' accepted for Christopher)
completion date or issue date must be displayed
Unit of competency listed on document to match the nominated unit within RIW
If individual unit results are displayed the result needs to indicate completion / pass result. Grading categories can be referenced HERE
No expiry

Upload requirements

When Statement of Attainment is uploaded:

Document verifier to ensure the Issue of this document is an RTO.
Record the Issue date within RIW:
- Completion date - if listed on certificate (this completion date is always used when displayed)
- Issue date - If only an issue date is listed please enter this as the issue date

When Transcript (Accepted in lieu of SOA) is uploaded:

Document verifier to ensure the Issue of this document is an RTO.
Record the Issue date within RIW
- Completion date - if listed on certificate (this completion date is always used when displayed)
- Issue date - If only an issue date is listed please enter this as the issue date
- If there is a 'from' and a 'to completion date shown indicating the course was complete over a time frame longer than 1 day, use the 'to' date as the issue date within

Accepted examples

Not accepted evidence

No example provided.

Business Rule Link
https://businessrules.riw.net.au/support/solutions/articles/51000080041

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Statement of Attainment.TAEASS402B Assess competence (30913)

Competency requirements

When Statement of Attainment is Uploaded:

RTO Name, National Provider Code / RTO Number & Logo to be displayed on document
Name on certificate to match the name in the system (shortened versions accepted e.g.. 'Chris' accepted for Christopher)
completion date or issue date must be displayed
Unit of competency listed on certificate to match the nominated unit within RIW
Name and / or signature of issuer
Document / Certificate / Statement of Attainment Number
Nationally Recognised Training logo
No expiry

When Transcript (Accepted in lieu of SOA) is uploaded:

RTO Name & Logo to be displayed on document
Name on transcript / statement of results / Academic history report to match the name in the system (shortened versions accepted e.g. 'Chris' accepted for Christopher)
completion date or issue date must be displayed
Unit of competency listed on document to match the nominated unit within RIW
If individual unit results are displayed the result needs to indicate completion / pass result. Grading categories can be referenced HERE
No expiry

Upload requirements

When Statement of Attainment is uploaded:

Document verifier to ensure the Issue of this document is an RTO.
Record the Issue date within RIW:
Completion date - if listed on certificate (this completion date is always used when displayed)
Issue date - If only an issue date is listed please enter this as the issue date

When Transcript (Accepted in lieu of SOA) is uploaded:

Document verifier to ensure the Issue of this document is an RTO.
Record the Issue date within RIW
Completion date - if listed on certificate (this completion date is always used when displayed)
Issue date - If only an issue date is listed please enter this as the issue date
If there is a 'from' and a 'to completion date shown indicating the course was complete over a time frame longer than 1 day, use the 'to' date as the issue date within

Accepted evidence

Not accepted evidence

No example provided.

Business Rule Link
https://businessrules.riw.net.au/support/solutions/articles/51000080040

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Statement of Attainment.TAEASS403B Participate in assessment validation (30825)

Competency requirements

When Statement of Attainment is Uploaded:

RTO Name, National Provider Code / RTO Number & Logo to be displayed on document
Name on certificate to match the name in the system (shortened versions accepted e.g.. 'Chris' accepted for Christopher)
completion date or issue date must be displayed
Unit of competency listed on certificate to match the nominated unit within RIW
Name and / or signature of issuer
Document / Certificate / Statement of Attainment Number
Nationally Recognised Training logo
No expiry

When Transcript (Accepted in lieu of SOA) is uploaded:

RTO Name & Logo to be displayed on document
Name on transcript / statement of results / Academic history report to match the name in the system (shortened versions accepted e.g. 'Chris' accepted for Christopher)
completion date or issue date must be displayed
Unit of competency listed on document to match the nominated unit within RIW
If individual unit results are displayed the result needs to indicate completion / pass result. Grading categories can be referenced HERE
No expiry

Upload requirements

When Statement of Attainment is uploaded:

Document verifier to ensure the Issue of this document is an RTO.
Record the Issue date within RIW:
- Completion date - if listed on certificate (this completion date is always used when displayed)
- Issue date - If only an issue date is listed please enter this as the issue date

When Transcript (Accepted in lieu of SOA) is uploaded:

Document verifier to ensure the Issue of this document is an RTO.
Record the Issue date within RIW
- Completion date - if listed on certificate (this completion date is always used when displayed)
- Issue date - If only an issue date is listed please enter this as the issue date
- If there is a 'from' and a 'to completion date shown indicating the course was complete over a time frame longer than 1 day, use the 'to' date as the issue date within

Accepted evidence

Not accepted evidence

No example provided.

Business Rule Link
https://businessrules.riw.net.au/support/solutions/articles/51000080042

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Tertiary Qualification Certificates

Competency requirements

Applicant's name to be shown on the documentation
Applicant's name must match (However shortened versions such as 'Chris' for Christopher can be accepted)
Recognised Training Institution name to be displayed on the document
An actual copy of the certificate/degree is required. Letters are not accepted in lieu of this.
Completion date or issue date must be displayed
Course title and associated level to be listed on the certificate to match the nominated coding and title within RIW
Document/Certificate / Number
No expiry

For overseas/international engineering qualifications to be accepted in the RIW Program, the qualification needs to meet one of the following requirements:

A letter from Engineers Australia showing completion of Stage 1 competency assessment.
- The name on the letter must match the name on the degree.
- The occupational category must be “Professional Engineer”.
- A certified true copy of the degree certificate and the “State 1 Competency” letter must be uploaded.
A “Migration Skills Assessment Competency Demonstration Report” from Engineers Australia.
- The name on the letter must match the name on the degree.
- The “Occupation Classification” must be “Professional Engineer”.
- A certified true copy of the degree certificate and “Migration Skills Assessment Competency Demonstration Report” must be uploaded.

For overseas/international surveying qualifications to be accepted in the RIW Program, the qualification needs to be assessed by the bureau for assessment of overseas qualifications, which represents the reciprocating surveyors boards of Australia and New Zealand.

A copy of the Bureau assessment must be uploaded with the degree, and the assessment must have the wording: The bureau assessed the qualification as being “of a standard at least equivalent to a Bachelor’s degree in Surveying in Australia and/or New Zealand”.

For overseas/international mechanical trade qualifications to be accepted in the RIW Program, the qualification needs to be assessed by Trades Recognition Australia. A copy of the letter from Trades Recognition Australia must be uploaded with the qualification, and the assessment must have the wording:

“This letter confirms that Trades Recognition Australia (TRA) has assessed your application as SUCCESSFUL for the occupation of RELEVANT TRADE under the TRA Migration Skills Assessment Program.”

Upload requirements

Completion date – if listed on the certificate (this completion date is always used when displayed)
If the date of completion is not shown, the certificate issue date is to be recorded

Accepted evidence

Not accepted evidence

No example provided.

Business Rule Link
https://businessrules.riw.net.au/support/solutions/articles/51000079917

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Trade.Tertiary Qualification (33183, 33189 OR 33188)

Competency requirements

Applicants' names must match (However shortened versions such as 'Chris' for Christopher can be accepted)
Recognised Training Institution name to be displayed on the document
Name and/or signature of the issuer.
An actual copy of the certificate is required. Letters are not accepted in lieu of this
Accepted evidence includes:
- A Certificate of Completion of Apprenticeship
- Tradesman Certificate / Trade Certificate
- Cert III and IV can also be accepted if it shows qualification in the Trade industry

Competency name and evidence must match - Please award the relevant evidence to its competency in RIW.

Upload requirements

Record the Issue date within RIW
Completion date - The completion date is always used when displayed.

Accepted evidence

Not accepted evidence

No example provided.

Business Rule Link
https://businessrules.riw.net.au/support/solutions/articles/51000219379

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Transcript / Statement of Results / Academic History Report (accepted in lieu of Statement of Attainment)

Competency requirements

Applicants name to be shown on document
Applicants name on document must match cardholders registered name (However shortened versions of first names such as 'Chris' for 'Christopher' is acceptable)
Transcripts can be accepted from ASQA, USI or the issuing RTO
All transcripts and Statements of Attainment must meet Australian Skills Quality Authority (ASQA) requirements.
The codes '500' and 'HSER' should not be listed on either of these documents. Only codes identified under the Australian Qualification Framework (found at www.training.gov.au) are acceptable.
If a document indicates non-AQF approved codes, the document cannot be used for verification within the RIW system.

Please note; the certified document that has been issued by the Registered Training Organisation (RTO)** must meet the following requirements to be approved:

RTO Name, Code and Logo
Name of Applicant
Awarded AQF qualification by full title (where a qualification is issued)
Awarded AQF qualification - Unit name and code - if the qualification hasn't been awarded
Units of competency code and name, date completed, and results to show completion
Date certificate issued
Issuing organisation's seal, corporate identifier, Unique watermark and/or document number

Please note; the certified document that has been issued by ASQA must meet the following requirements to be approved:

RTO Name
Name of Applicant
Awarded AQF qualification by full title (where a qualification is issued)
Awarded AQF qualification - Unit name and code - if the qualification hasn't been awarded
Units of competency code and name, date completed, and results to show completion
Date certificate issued
Issuing organisation's seal, corporate identifier, Unique watermark and/or document number
There is no expiry date on a Statement of Attainment or Transcript.**RTO registration must only have been current at the time of training completion / awarding the document
Transcript of units of competency where the document shows units are partially completed is NOT acceptable.
- If an ASQA transcript does not have an issue date these transcripts will be accepted with the exception of the following units :
  - All First Aid and units
  - All CPR units
  - UETDRMP004 - Perform elevated work platform controlled descent escape or equivalent/legacy
  - UETTDRRF08 - Perform EWP controlled descent escape or equivalent/legacy
  - Refresher UETDRMP005 - Perform elevated work platform rescue or equivalent/legacy
  - Refresher UETDRRF002 Perform EWP Rescue or equivalent/legacy
  - Refresher UETDRMP007 - Perform rescue from a live low voltage panel or equivalent/legacy
  - Refresher UETDRRF004 Perform rescue from a live LV panel or equivalent/legacy
  - Refresher UETDRMP006 - Perform pole top rescue or equivalent/legacy
  - Refresher UETDRRF003 Perform Pole Top Rescue or equivalent/legacy

If the above units are submitted on an ASQA transcript and do not have an issue date, then please contact info@riw.net.au before uploading the certificates and these transcripts will be reviewed on a case-by-case basis for acceptance.

Please note; the certified document that has been issued by USI must meet the following requirements to be approved:

RTO Name
Name of Applicant
Awarded AQF qualification by full title (where a qualification is issued)
Awarded AQF qualification - Unit name and code - if the qualification hasn't been awarded
Units of competency code and name, date completed, and results to show completion
Date certificate issued (Enrolment Period end date to be used as issue/award/completion date)
Issuing organisation's seal, corporate identifier, Unique watermark and/or document number
There is no expiry date on a Statement of Attainment or Transcript.**RTO registration must only have been current at the time of training completion / awarding the document
Transcript of units of competency where the document shows units are partially completed is NOT acceptable

Upload requirements

Document must be issued by either the RTO/ASQA/USI
Record the Issue date within RIW
the Completion date / Training Date - If completion date is listed on the certificate this date is always used.
Issue date - If only an issue date is listed please enter this as the award date
If there is a 'from' and a 'to' completion date showing an indication of the course being completed over a time frame longer than 1 day, use the 'to' date as the RIW award date.

For ASQA certificates without an issue date, the issue date will be entered as 01/01/1900, and where applicable Expiry date will be entered as 01/01/2099

Accepted evidence