Additional Medical Information Requirements

There are 3 different types of proof available to demonstrate COVID-19 vaccination status:

• A COVID-19 digital certificate issued by the Australian Government that shows two or more doses of an approved and recognised COVID-19 vaccine has been administered.
• An immunisation history statement issued by the Australian Immunisation Register (AIR) that shows:
  1. One or more doses of an approved or recognised COVID-19 vaccine has been administered, or 
  2. Details of a medical contraindication which prohibits administration of an approved or recognised COVID-19 vaccination.
• An international COVID-19 vaccination certificate issued by an official government body which includes a VDS-NC formatted QR code.

In Australia, statements or certificates can be downloaded from:

• Medicare online account on myGov.
• Express Plus Medical mobile app.

For international certificates issued by another country, please refer to local requirements. If you need help adding your overseas vaccinations to the Australian Immunisation Register, please refer to the Services Australia website.

Approved or recognised vaccines

COVID-19 vaccines currently approved by the Therapeutic Goods Administration (TGA) in Australia are:

• AstraZeneca Vaxzevria
• Pfizer/Biontech Comirnaty
• Moderna Spikevax or Takeda
• Novavax NUVAXOVID
• Janssen-Cilag COVID Vaccine

The TGA also recognises the following vaccines not given in Australia:

• AstraZeneca COVISHIELD
• Bharat Biotech Covaxin
• Gamaleya Sputnik V
• Sinopharm BBIBP-CorV
• Sinovac Coronavac

These vaccinations can be recorded on the Australian Immunisation Register if received on or after 1 March 2020 and will be accepted against an Additional Medical Information type in the RIW System. 

Upload requirements

• Only approved or recognised vaccines by the Therapeutic Goods Administration (TGA) are accepted.
• Certificate or statement must: 
  1. Match the name and date of birth of the Rail Industry Worker.
  2. Identify the date the vaccine was administered.
  3. Identify the name of the vaccine administered.
• Only the following certificate types are accepted:
  1. COVID-19 Digital Certificate issued by the Australian Government that identifies the name and date the vaccine was administered.
  2. Immunisation History Statement issued by the Australian Immunisation Register.
  3. International COVID-19 Vaccination Certificate issued by a Government body.
• Event Record Date = Date of vaccination.
• No expiry is required.
• Authorised Health Professional Name = Not applicable.
• Where a Medical Exemption is in place:
  1. Match the name and date of birth of the Rail Industry Worker.
  2. Must be recorded against the Additional Medical Information Type “COVID-19 Vaccination Medical Exemption” only.
  3. Event Record Date = Date of exemption.

Additional Medical Information Requirements

• Applicants name on document must match cardholders registered name (However shortened versions of first names such as 'Chris' for 'Christopher' is acceptable)                                                                            
• Form Part 3: Must indicate whether cardholder is new to lead work OR new worker but not new to leadwork (the tick box must be ticked to indicate which is relevant to the cardholder)
• Form Part 4: Must indicate that this is a periodical Assessment (the tick box must be ticked)
• Form Part 5: Must NOT indicate that the worker is unfit for lead risk work on medical grounds. If so please escalate and do not load to this competency
• Form Part 6: Form must be signed by an AHP, including the date completed.

Upload requirements

• Upload date: Date the test was completed
• Expiry date: 12 months from the date of test or as indicated in Part five of the form. 

• No example provided.

Additional Medical Information Requirements

Results must be provided on a Sonic Health Lead (inorganic) Health Surveillance Report form (as per the example below in accepted evidence). 

• Applicants name on document must match cardholders registered name (However shortened versions of first names such as 'Chris' for 'Christopher' is acceptable)          
• Form Part 3: Must indicate whether cardholder is new to lead work OR new worker but not new to leadwork  (the tick box must be ticked to indicate which is relevant to cardholder)
• Form Part 4: Must indicate that this is a Baseline Measurement (the tick box must be ticked)
• Form Part 5: Must NOT indicate that the worker is unfit for lead work on medical grounds. If so please escalate and do not load to this competency
• Form must be signed by an AHP as per PART 6, including the date completed

Upload requirements

• Upload date: Date the test was completed
• Expiry date: 12 months from the date of test or as indicated in Part five of the form. 

• No example provided.

Additional Medical Information Requirements

• Applicants name on document must match cardholders registered name (However shortened versions of first names such as 'Chris' for 'Christopher' is acceptable)                                                                         
• Form Part 3: Must indicate current worker continuing in lead work (the tick box must be ticked)
• Form Part 4: Must include a date that the health monitoring  was performed (the tick box must be ticked as a periodical assessment with indicated substance)                 
• Form Part 5: Must NOT indicate that the worker is unfit for lead work on medical grounds. If so please escalate and do not load to this competency
• Form must be signed by an  AHP as per PART 6, including the date completed

Upload requirements

• Upload date: Date the test was completed
• Expiry date:  4 weeks after commencing if new to lead risk work or 6 months from the date of the test or if indicated earlier on the form this date should be used as the expiry date.

• No example provided.

Additional Medical Information Requirements

• Applicants name on document must match cardholders registered name (However shortened versions of first names such as 'Chris' for 'Christopher' is acceptable).                                                   
• Form Part 3: Must indicate termination of work with lead (the tick box must be ticked).
• Form Part 4: Must indicate that this is a Termination of work with indicated substance (the tick box must be ticked).
• Form must be signed by an AHP as per PART 6, including the date completed.

Upload requirements

• Upload date: Date the test was completed.
• Expiry Date: No expiry date required.

• No example provided.

Additional Medical Information Requirements

• Applicants name on document must match cardholders registered name (However shortened versions of first names such as 'Chris' for 'Christopher' is acceptable.
• Form Part 4: Must include a date that the X-Ray/CT Scan was performed.
• Form must be signed by an AHP as per PART 7, including the date completed.

Upload requirements

• Upload date: Date the test was completed.
• Expiry date: 5 years from the date of the test or if indicated earlier on the form this date should be used as the expiry date.

• No example provided.

Additional Medical Information Requirements

• Applicants name on document must match cardholders registered name (However shortened versions of first names such as 'Chris' for 'Christopher' is acceptable).
• Form Part 4: Must indicate that this is a Periodical Assessment (the tick box must be ticked).
• Form Part 5: Must not indicate that the worker is unfit for silica work on medical grounds. If so please escalate and do not load to this competency.
• Form must be signed by an AHP as per PART 7, including the date completed.

Upload requirements

• Upload date: Date the test was completed.
• Expiry date: As indicated in Part 5 of the form. (should be 12 months from the test date)

• No example provided.

Additional Medical Information Requirements

• Applicants name on document must match cardholders registered name (However shortened versions of first names such as 'Chris' for 'Christopher' is acceptable).
• Form Part 4: Must indicate that this is a Periodical Assessment (the tick box must be ticked).
• Form Part 5: Must not indicate that the worker is unfit for silica work on medical grounds. If so please escalate and do not load to this competency.
• Form must be signed by an AHP as per PART 7, including the date completed.

Upload requirements

• Upload date: Date the test was completed.
• Expiry date: As indicated in Part 5 of the form (should be 12 months from the test date).

• No example provided.

Additional Medical Information Requirements

Results must be provided on a Sonic Health Crystalline Silica Health Surveillance Report form (as per the example below in the accepted evidence).

• Applicants name on document must match cardholders registered name (However shortened versions of first names such as 'Chris' for 'Christopher' is acceptable.
• Form Part 4: Must indicate that this is a Termination of work with indicated substance (the tick box must be ticked).
• Form must be signed by an AHP as per PART 7, including the date completed.

Upload requirements

• Upload date: Date the test was completed.
• Expiry date: Not required.

• No example provided.